A Guide to Effective Employee Attendance Management

Employees are an organisation's assets, and their productive hours need to be managed to ensure its success. In the traditional era, companies maintained attendance record registers that detailed the days employees were present in a month, the leaves taken by them and details regarding applicable leaves and holidays. Those attendance records were used at the end of the month to calculate actual productive hours and legitimate pay for the employees.

However, with technological advancement, the scenario of employee attendance management has changed. The same recordkeeping register took the form of advanced software applications that could handle limitless employee data concerning their attendance.

The Primary Strategy: Implement Geofencing Attendance Systems!

“Geofencing attendance”, if you go by the name, is self-explanatory! These software applications gained massive popularity in fieldwork management. They could track the real-time locations of employees using global positioning system (GPS) technology through the “geofencing” method. With the help of GPS, they could create a virtual fenced boundary across a particular location where employees are supposed to be present. Following that, the geofencing attendance system can restrict the attendance of the employees to that specific location only and mark their attendance based on their punch in and out of that virtual boundary.

Once the virtual location is geofenced, the software application primarily functions using GPS-enabled identity punch cards that employees use. They track and record the punch-in and punch-out times of employees at that geofenced location, thus marking their attendance. If employees don’t punch in or out, they are either marked as “absent” or “on leave”, if they had applied for leave for that particular day.

Such automated geofencing attendance systems are widely used in remote fieldwork activities that happen to be location-specific. These applications have revolutionised the field of employee attendance management. Now, supervisors can sit in the comfort of their work desks and get instantly notified about the attendance of their field workers without any effort or delays.

Apart from implementing automated geofencing attendance systems that can easily track and mark employee attendance, employers also need to follow certain strategies that can help in efficient employee attendance management. In this article, we will highlight those strategies and will also suggest an exceptional geofencing attendance system for your business.

Strategies for Effective Employee Attendance Management

So, here’s what employers can consider doing to track and manage the attendance of their employees and also ensure an improvement in their attendance statuses and actual productive hours.

Implement a Geofencing Attendance System
As we talked about in the previous section, implementing geofencing attendance software can revamp the attendance tracking and monitoring process. These software applications tend to be highly reliable when maintaining employee data privacy and security.

You can even consider integrating the geofencing attendance software with a time tracker that can keep track of the actual working hours of your employees on a daily basis. This will later help in accurately calculating their monthly payroll.

The geofencing attendance system has to be user-friendly which will allow you to easily track and view employee attendance statuses. It will be better if your attendance software has a single dashboard that will maintain all attendance records to avoid data redundancy.

Create Attendance Policies
Employers can consider applying attendance policies that can work for them. They need to set clear expectations of the production targets to be achieved and the working hours required to achieve that goal based on which employees need to be compulsorily present.

Allow Flexible Shifts
To improve and manage employee attendance, employers must consider allowing flexible work shifts so that work-life balance is maintained. If employees are allowed to choose their own work timings in flexible shifts at their convenience, you will witness an increase in their physical presence at workplaces.

Also, the theory of swapping shift schedules can work wonders. Allowing employees to swap work schedules with their colleagues can reduce their absenteeism and improve their productivity to a great extent.

Rewards Can be a Motivational Source
If you reward your employees with gifts, performance bonuses, pay hikes and promotions, you will witness the difference. If deserving candidates are rewarded, their motivation levels will increase and they will indulge themselves in performing better and at the same time refrain from being absent. Also, make sure you reward employees for their regularity because doing so will make their attendance even better!

We Have the Best Geofencing Attendance System for You: WorCo!

Your search ends here! If you are searching for a suitable GPS technology-enabled geofencing attendance software for your organisation, look no further because we have the ultimate one for you! It’s WorCo, and mark our words, this software is bound to be the future of employee attendance management.

WorCo enables access to the real-time location of employees and restricts their attendance to a specific location with geofencing technology. It has a single intuitive dashboard to track employee statuses like “present”, “absent” and “on leave”. Through real-time visibility of employee presence, it will support accuracy in monitoring their attendance at the desired location. As an additional feature, this geofencing attendance system will allow you to create flexible and personalised custom shifts for your employees that will help you accurately track and calculate their actual working hours.

Moreover, WorCo’s comprehensive functionality even applies to streamlining employee leave management where leave requests can be processed easily and quickly. Through a custom leave management solution, you can set the leave entitlements for your employees as per your organisaton’s requirements. Not only will you gain control over your employee attendance but over their leaves as well!

This advanced software happens to be a one-stop solution for your organisation’s employee attendance management. It can seamlessly function in offline mode and will enable you to mark attendance without internet connectivity. What’s more, it is available at a reasonable package with a 21-day free trial. So, don't hesitate to try out WorCo to ensure your company’s productive success!